How Computerized Willl You Be?

How Computerized Will You Be?

By now you have met with your accountant and determined how much paperwork you plan to do yourself and when you will turn the records over to your accountant. Most like this will have to be done at least quarterly as most tax returns must be filed quarterly.

Your basic service and retail sales and receipts should be on your computer. This is similar to basic accounting for all service and retail businesses.

Client Information (including appointment book) is most important. You can set us your appointment books on the computer as well as your client record cards. Contact by phone and/or email prior to appointment to avoid no-shows. Decide how often chemical clients should come in and follow-up. For example: if you expect a color client every 6 weeks and it has been over 5 weeks since their last appointment, call them to schedule an appointment. If client will not schedule an appointment, try to find out why. If there is a salon problem, fix it. Keep track of retail purchases and print out an order form for each client to review as they leave the salon. Do Birthday cards, anniversary cards, etc.

Print out schedule for each operator each day. This will eventually tie into payroll.

Inventory Control can save you money.

Payroll will be handled in the next blog.

Software costs range from $250.00 to $1200.00+.

Software support cost varies. You may decide to spend a little more on software support in the beginning then cut back as you are more comfortable using the software. Limit access to the computer particularly access to payroll info and client records.